Admin Executive | Location: Hyderabad

Company: A leading microfinance institution.

Reporting To: General Manager- Administration Department

Job Summary: This position is responsible for managing end-to-end Admin activities across Andhra Pradesh & Telangana branches.

Broad Roles and Responsibilities:

1. Stock confirmation on time (Request & Received) through the Admin portal
2. Ensure Rent agreements & trade licenses are active (New, Renewal & Relocation)
3. Prepare rental statement and send it to HO on or before 25th of every month, rent confirmation from premises owner and solving NEFT or RTGS queries
4. Timely payment of bills by follow-ups with the concerned supervisor
5. Address branch issues w.r.t new assets, sale of assets as per requirement
6. Timely approval of expenses
7. Recordkeeping (Asset purchase invoice, asset transfer record, asset sale record)
8. Coordinate and train branches on admin portal
9. Ensure all branch assets are in working conditions
10. Ensure no wastage of stationery at branches
11. Negotiate with vendors and ensure payments are made according to the market values
12. Sale of all ideal and damaged assets with local vendor
13. To be compliant with company policies and regulations in all aspects
14. Monitoring the branches in receiving the stock from courier on time
15. Track all couriers sent to branches and ensure the dispatch is received in the branch
16. Refund of old premises security deposits
17. Asset marking & tracking of assets
18. Timely support to branches w.r.t Branch Infrastructure, Stationery Stock, Rental Agreements & Statutory Requirements
19. Ensure branch grievances are resolved within a defined timeline
20. Maintain good relationship with internal stakeholders including branches, vendors and HO team
21. Ensure regular meetings with stakeholders
22. Ensure proper arrangements for monthly meetings for various stakeholders (staying, food, hall, etc.)
23. Maintaining Inward and outward register for couriers services
24. Maintenance of RO and DO office premises
25. Coordinate with Administration Team and RO/DO team
26. Timely completion of work and reporting to work

Requirements:

1. Any graduates with good communication
2. Minimum experience of 2 years
3. Gender: Male
4. Knowledge of the local language is a must
5. Willing to travel across branches